CLUB BY - LAWS
PREAMBLE
The purpose of the Bylaws is to amplify the ARTICLES OF INCORPORATION of
the Orange Park Amateur Radio Club Inc. (Hereafter called the Club).,
as recorded in the Office of the Secretary of the State of Florida, On
March 20, 1990.
The Articles of Incorporation are sometimes referred to as a
Constitution and when granted become for all intents and purposes the
Constitution of Charter of the Club and cannot be changed except by
amendment filed with the Secretary of the State of Florida.
MEMBERSHIP
1.01 Full membership is open to all persons
having paid current dues and holding a valid F.C.C. Amateur License.
Full membership includes all club privileges as well as rights to hold a
Club office and to vote for Club officers.
1.02 Associate membership is open to all
other interested persons. Associate membership includes all Club
privileges except for right to hold office or vote for Club officers.
1.03 Members, either Full or Associate, may
be removed as such members by a majority vote of the Full members
present at any regular monthly meeting of the Club.
1.04 The rights of a member, including the
right to vote and all of the other rights and interest in the Club of a
member, shall cease upon removal of such member.
1.04 No member shall be entitled to share in
any distribution of Club assets upon the dissolution of the Club=s
corporate structure, except as set out in Section 10.01 of these Bylaws
as concerns an original donor.
MEETINGS
2.01 Regular meetings shall be held on the
third Thursday of each calendar month at 1930 at such place as the
President shall order.
2.02 Special meetings may be called by any
officer or upon written request by any five Club members. Notices shall
be sent to members of the business to be transacted. Only such business
as designated shall be transacted. Such notices shall be sent so that
in the ordinary postal delivery they arrive not less than 72 hours
before the meeting time.
ELECTIONS
3.01 The elected officers of this Club shall
be: President, Vice-President, Secretary, Treasurer and Trustees. The
Board of Trustees shall be made up of the Club officers, The Immediate
Past President and two (2) Trustees elected from the Club membership.
3.02 Election of officers shall be held at
the November meeting. However, at the September meeting, a nominating
committee consisting of the President and two full members elected by
the Club membership, shall be established. At the November meeting, the
nomination committee shall present a list of candidates who have been
ascertained to be fit for the offices and are willing to serve if elected.
3.03 Members are encouraged to enter
additional nominees from the floor at the November meeting.
3.04 The election will be by secret ballot
and a majority vote shall elect.
3.05 Newly elected officers shall be
installed by informal induction at the December meeting and the term of
office shall begin on January 1 of the following year.
3.06 Officers may be removed for cause by a
three-fourths vote of the Full members present at the Club meeting.
3.07 Vacancies ( for any reason) occurring
between annual elections shall be filled by special ballot at the first
regular meeting after the vacancy occurs. The term of such an election
shall run until the next annual election.
DUTIES OF OFFICERS
4.01 The President shall preside at all
meetings of the Club as well as the Board of Trustees. He shall be an
ex officio voting member of all other Club committees. He must sign all
authorizing contracts and other obligations and undertakings in the name
of and on behalf of the Club. He shall be the principal officer of the
Club and shall have general charge and supervision fo the Clubs=
affairs. He shall perform such other duties as may from time to time be
assigned him by the Board of Trustees of the Club.
4.02 The Vice President shall assume the
duties of the President in the absence of the same or at the designation
of the President. The Vice President shall be an ex officio, voting
members of all standing committees. He shall perform such other duties
as may be assigned him by the President. He shall also be responsible
for providing a relevant program for the membership at each regular
meeting. The Vice President will be the Property Manage.
4.03 The Secretary shall attend and keep the
minutes of all meetings of the Club and the Board of Trustees. He shall
notify the membership of regular and additional meetings of the Club.
The Secretary shall keep and reserve all records, corporate papers
(including copies of the Club=s ARTICLES OF INCORPORATION and BYLAWS) as
well as legal copies of all licenses and FCC records necessary for the
operation of the Club=s radio station. The Secretary shall be in charge
of all Club correspondence.
4.04 The Treasurer shall have control of all
funds of the Club subject to such regulation as may be prescribed by the
full membership. He may endorse on behalf of the Club for collection,
checks, notes and other obligations, and shall promptly deposit same and
any other receipts received in cash, in such banks or other depositories
as shall be designated by the Club. The Treasurer will keep full and
accurate accounts of all monies and property received, and all monies
and obligations incurred, for the account of the Club, and will exhibit
such books for inspection to the Board of Trustees, and to all officers,
at all reasonable times. He will, in general, perform all duties
incident to the office of Treasurer subject to the control of the Club.
He will also provide a report on the current financial condition of the
Club at each regular monthly meeting of the Club.
DUES
5.01 The Club, by majority vote of members
present at the October meeting, will establish the Budget for the next
Fiscal year.
5.02 Each member will pay annual dues as
listed below to be rendered in full on or before January 31 of each
year. Any member who fails to remit dues by March 1, will be removed
from the rolls and will be required to submit application in the same
manner as a new member. An Associate member who becomes F.C.C. Licensed
will receive Full member status without further charge, for the current
year.
5.03 Family membership shall be 150% of Full
member annual dues. Family members will be defined as those living in
the same household.
5.04 Student membership dues shall be 50% of
regular annual dues. Student membership shall be available only to full
time students.
5.05 Senior citizen membership for those 60
and older will be 50% of regular dues.
5.06 All dues will be paid in a lump sum.
All dues will be considered earned and therefore non-refundable.
5.07 New members= dues will be pro-rated on
a Semi-annual basis, if registration occurs other than at the annual
renewal. New members joining after July 1 will pay 50% of annual dues
for their applicable classification.
BOARD OF TRUSTEES
6.01 The Board of Trustees (Board) will
consist of the following individuals:
President
Vice-President
Secretary
Treasurer
Directors, 2 (two)
Trustees of all Club Repeaters
Clay County Emergency Coordinator (A.R.E.S.)
Technical Committee Chair Persons
Outgoing President.
6.02 The Trustees shall meet a least
quarterly, at the direction of the President.
6.03 The Trustees shall also constitute a
Standing Finance Committee.
6.04 All members of the Board of Trustees
shall be voting members of the Board and the Finance Committee.
6.05 All Trustees must maintain a Full
membership in the Club to so serve.
COMMITTEES
7.01 In addition to the Finance Committee,
there shall be two additional standing committees: Technical, and
Membership. The President shall appoint chair persons for each
committee. Each chair person in turn will appoint other responsible
members to serve on that committee. The chair person shall provide on
fewer than Quarterly reports on committee activities.
7.02 The Board of Trustees reserves the
right to remove committee chair persons by majority vote.
7.03 Committee chair persons shall serve
from date of appointment until the regular monthly meeting in January of
the following year, unless removed by the Trustees.
DISBURSEMENTS
8.01 Generally speaking, all disbursements
shall be made in accordance with those specifications expressed in these
BYLAWS at Section 4.04 The Treasurer shall generally make all
disbursements, however, the President shall be able to authorize only
emergency expenditures not to exceed $100.00, unless a greater amount is
specifically authorized by a three-fourths (3/4) vote of the Board of
Trustees for such emergencies.
8.02 The Technical Committee chair persons
will administer a fund, established by the Board of Trustees, for
maintenance of the repeaters.
AUDITS
9.01 The President shall appoint two
responsible members to audit all financial records and property
inventories of the Club. Such audits shall be conducted during the
month of October each year.
PROPERTY CONTROL
10.01 Any and all equipment, parts, components
and subassemblies acquired by the Club, if purchased for the purpose to
the construction and/or operations of the radio stations of the Club,
shall become the property of the Club, to the specific exclusion of any
individual, whether member or not. Such equipment shall remain the
exclusive property of the Club so long as it is used by the Club for the
above-described purposes. If any such items are donated and thereafter
should cease to be so employed by the Club, the Club may return said
items to the original donor. However, while such donated property is so
employed by the Club, it shall be considered the exclusive property of
the Club.
10.02 In the event of dissolution, the
residual assets of the organization will be disposed of in accordance
with Article III of the Articles of Incorporation.
QUORUM
11.01 Twenty (20) members entitled to vote and
present at any regular monthly meeting, or additional meetings as
allowed by Section 2.02, shall constitute a quorum for purposes of the
transaction of Club business and decision making. Additionally, five
(5) members of the Board of Trustees/Finance Committee entitled to vote
and present at meeting of said Board or Committee shall constitute a
quorum. No such business or decision making may take place is such a
quorum is not present.
AMENDMENTS
12.01 The Constitution or these BYLAWS may be
amended by a two-thirds vote of the members present at a regular
meeting. Proposals for amendments shall be submitted in writing and the
total membership shall be notified by mail at least thirty (30) days
prior to the meeting at which the proposed amendments(s) is to be voted
upon.
PARLIAMENTARY PROCEDURE
13.01 Robert's Rules of Order shall serve as
parliamentary authority in the absence of Constitution and BYLAW rules.
APPROVED AND ADOPTED 15 AUGUST 1990
PAUL FUNK, PRESIDENT
O.P.A.R.C., INC.